American Philatelic Society

Wendy Masorti,
Director of Sales Unit
ext. 270

View a Completed Sample
Submission Form
Selling on StampStore

StampStore is an online marketplace that allows APS members to sell philatelic material worldwide. If you are not a member, we invite you to join today!

Item submissions constitute agreement of our StampStore Terms of Sale. Please take a moment to review the terms which provides basic information such as the length of time items will be listed for sale, your commissions, when statements/checks are mailed to sellers, etc.

Obtain Forms for Submitting Items:

A special submission form is used for each item being sold and a batch cover sheet (providing seller details) is required to accompany each package. These forms are available for free download by clicking links below or can be purchased from the Supply Store.

Prepare and Submit Items :

A Batch Cover Sheet is required with each package of submissions along with payment (10 cents per submission - Beginning Jan. 1st the rate will be 15 cents per submission)

Complete a separate Submission Form for each item to be sold (sets from a country may be sold as a single item). DO NOT put several countries of stamps on one submission form. Also available with white background for easier printing; however we recommend you use black mounts which provide for nice image scans.)

Print clearly and legibly.

Mail completed batches to: APS-ISU,100 Match Factory Place, Bellefonte, PA 16823

A Death Authorization Form also must be signed by each seller providing us with a name and address of the person authorized to receive unsold items and/or proceeds in the event of death.

Rules for Submissions

  1. Be Concise in Your Description - Buyers can search by looking for words included in your description of the item. Use of standard terms and topics may lead to more buyers reviewing your material. Some terms you may consider for inclusion: booklet, coil, proof, specimen, essay, or precancel. If you are submitting a topical item use an appropriate keyword such as train, bird, truck, etc.

    Do not include Avg., F, F-VF, XF in your description — this will not be listed on any sales form unless a certificate confirming that grading is supplied with the submissions.

    Faults such as thins, creases, pulled perfs, etc., even if visible, must be clearly described otherwise they will be returned along with a fine.

  2. Pricing - Items must be priced at $1 or more any item priced below this amount will be returned. We recommend sellers to competitively price their material to fall within the 40%-60% of the catalog value for a grade of very fine (unless a certificate is provided to confirm grading). Our more successful sellers price their items below the 50% level.

    Faults, such as pulled perfs, thins, tears, scuff marks, no gum on mint stamps, etc., would reduce the asking price considerably.

    If you price items higher than other sellers who are submitting material your sales will suffer in comparison to those who use the above pricing guidelines. **Click for additional help for pricing and mounting material
  3. Affix the Item - Affix the item(s) in the large box on the top half of the form using a clear mount. Items are scanned as submitted so it is very important that the mounts are clear, the items are mounted straight, and all items being sold are either visible for scanning or are listed in the description. Do not use hinges - WE WILL RETURN ALL ITEMS THAT ARE MERELY HINGED TO A SUBMISSION SHEET - THEY WILL FALL OFF. Items which cannot be scanned as submitted may be returned at the owners expense.

    Mounts for use on the forms are available from the APS Supply Store or you may use any type of "clear" mount. Mounts should be closed on at least two sides, preferably three sides, so the items are secure thus no loss or damage can occur - if any tape is used we recommend Scotch® Magic™ Tape which allows for easy peel off so the stamps will not get damaged when trying to remove the mount from the submission sheet.

    When affixing a set, each stamp must be visible. If the item is too large for the space provided, mount it on a separate sheet of paper and attach it to the submission form. Each sheet is hole punched for storage so keep items away from the left edge of the form. **Click for additional help for pricing and mounting material

  4. Security and Protection - DO NOT list your name and APS number on the submission sheets. For seller security, we make every attempt to not release names and APS member numbers to buyers. Your seller ID now automatically appears with your listings encouraging buyers to view other items available for sale by using the seller ID – you remain anonymous. However, if you wish to advertise in “The AP” or other places and release your name and seller number, that is your prerogative. To locate your Seller ID log in and go to MyAPS, then MyStamps the ID is located at the top of your MyStamp area.


Submission Fee + Commissions + Return Fee for unsold material
A 10¢ submission fee per item is required (beginning Jan. 1st the rate will be 15 cents per submission). Our commission on sales for items received before August 1, 2014, is 20%. Our commission on sales for items received after August 1, 2014, is as shown in the table below. There is a minimum commission of 50 cents per item. (**Fees are also charged for the return of unsold items and misdescriptions - see the terms of sale for complete information.)

Tiered Commission items received after Aug. 1, 2014
Item Price
Up to $100
$101 - $250
$251 - $500
$501 - $1,000
$1,001 +
A completed submission form constitutes agreement of our StampStore Terms of Sale.

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